Cloud vs. On-Premise QMS Software: Which is Right for You?

Companies in regulated environments need quality management software to get stronger, fitter, and smarter. But as they search, their options multiply, and confusion mounts, especially regarding the choice between on-premise and cloud QMS. So what should you choose?
Cloud vs. on-premise QMS software: which should I choose?

The cloud has become increasingly popular as businesses switch from on-premise to cloud-based software. There are many benefits to using cloud-based software, such as the ability to scale quickly and easily, reduced IT costs, and increased flexibility. However, some drawbacks to using cloud-based software include the potential for data breaches and decreased control over data. When deciding whether to use cloud-based or on-premise software, businesses must weigh the pros and cons carefully to determine which option is best for their needs.

Blog Outline

1. Defining cloud and on-premise software 

2. The benefits of cloud-based software 

3. The benefits of on-premise software 

4. The drawbacks of cloud-based software 

5. The drawbacks of on-premise software 

Making the decision: cloud vs. on-premise

There are many factors to consider when choosing quality management software (QMS), including whether to use on-premise or cloud-based software. Here, we’ll explore each option’s key benefits and drawbacks to help you decide which is right for your business. 

Server Location and Ownership

On-premise QMS software is installed locally on your company’s servers. This gives you more control over the software and your data but requires more maintenance and IT resources. On the other hand, Cloud-based QMS software is hosted by the software provider and accessed via the internet. This can be more convenient and cost-effective, but it also means you have less control over your data. So, which is right for you? Let’s explore further to help you decide.


There are vital things to remember when deciding whether cloud-based or on-premise QMS software is right for your business. First, consider your company’s scalability, security, and compliance needs. If you need a QMS solution that can grow with your business, then cloud-based software may be a better fit. ConverselyOn-premise software can be more rigid and may not offer the same flexibility when expanding your QMS to meet new demands. 


Regarding security, both cloud-based and on-premise software have their strengths and weaknesses. On-premise QMS software is installed directly on your company’s computers and servers. This gives you complete control over the software and its use and ensures that all of your company’s data stays within your secure network. The cloud QMS, however, may be more susceptible to cyber-attacks. Therefore, a careful evaluation of the provider and the security measures it undertakes is a must. 


Here are additional aspects to consider: On-premise-QMS is usually more expensive than cloud-based software, but it offers more control to the company. You can customize it to the company’s needs, and it is easier to integrate with other on-premise software. Cloud-based software, on the other hand, is hosted by the software provider. It is usually less expensive than on-premise software and easier to set up and use. Cloud-based QMS systems can be less costly to deploy and maintain than on-premises systems, as they typically require little or no upfront investment and have lower ongoing costs. Cloud-based software is a good choice for companies that do not want to invest in special facilities, equipment, maintenance, and security measures. 


Another critical factor to consider is flexibility and scalability. Cloud-based solutions are typically more flexible and easier to scale, as they can be accessed from any internet-connected device and expanded or reduced.


There are many factors to consider when deciding whether to use cloud-based or on-premise software. Cloud-based software has the advantage of being more affordable and easier to scale. On-premise software is more expensive but offers more control and security. The decision of which type of software to use depends on the business’s specific needs. 

To learn more about the topic from an expert in the field, join us at our upcoming webinar on September 15. 2022 at 16:00 CET. 


Join our upcoming free events:

16:00 - 17:30
Local Time:
Mar 08 - 09 2023 |
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